The Victorian Government values and is committed to protecting your privacy.
We handle your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act), Public Records Act 1973 (Vic), Health Records Act 2001 (Vic) and other applicable legislation.
This Privacy Statement applies to information collected through the together.vic.gov.au website ( www.together.vic.gov.au ). For information about our broader collection, use, and disclosure of personal information, please email firstname.lastname@example.org
We may update this privacy statement from time to time. Any changes to this privacy statement will be published on this website.
What information do we collect?
There are 3 main ways that we may collect personal information from you:
1. Requests to provide information
In most circumstances, you will know if we are collecting personal information from you because you will be requested to provide it. For instance, if you submit a form to contact us through the website, we will ask you to provide your name and email address.
2. Automatic collection through the website
Some personal information is automatically collected as a result of your visit to our website. This information is collected using software techniques such as web server log file analysis, cookies and web beacons.
3. Automatic collection by third party software vendors
We use some third party software that collects information about your interaction with our website.
When you visit our website, your web browser automatically sends certain information to these software providers.
This statement covers each of these instances of personal information collection in more detail below.
Requests to provide information
We may collect personal information that you choose to give us, or which may be required to access a particular service. This includes information collected via online forms, events and training registration, or when subscribing to receive newsletters.
The information you provide by completing an online form on together.vic.gov.au is collected by the Drupal 8 content management system (CMS) and is stored on the Microsoft Azure infrastructure in Sydney, Australia. The Victoria Together team within Digital, Design and Innovation have a process in place to delete this data from the CMS on a regular basis.
Automatic collection through the website
If you don't want to have cookies placed on your computer, you can disable them using your web browser. You will need to customise each web browser you use to turn off cookie tracking.
If you opt out of using cookies, you will still have access to all the information and resources provided by this website, though some features may not work as expected.
Automatic collection by third party software vendors
This website uses several online tools to measure website use, which are provided by third party software vendors. We use these tools to help us make our site better.
We use software by third parties, including:
For further information on how these third party software vendors handle your personal information, please review their privacy policies. Personal information may be provided to third parties when accessing this website. Information that may be shared to third parties includes:
- network location and IP address
- the date and time of your visit to our website
- the types of web browser (e.g. Internet Explorer, Google Chrome, Safari) and operating system (e.g. Windows 10, Mac OS X etc.) you are using
- Referring site details (such as the URL that you came through to arrive at our website)
- Page visited and the time spent on each page
- Documents downloaded and search terms used
- The forms accessed on our website
- Unique device identifier
- Cookies and data about which page you visited
- Device information, hardware model, operating system information, app version, app usage, debugging information, browser information
- Geo location information (if enabled by user)
- May assign a unique user identifier
The information we disclose to some of our third-party vendors may travel outside Victoria. We take steps to ensure that when your personal information travels, privacy protections travel with it.
Third party software vendors may alter how they collect and handle personal information at any time.
Use and disclosure
Use of web analytics data
We use web analytics data for statistical purposes, such as to analyse, measure, and report on data about our website traffic and visits. This information helps us understand general user trends at an aggregate level, and improve our website, content, and user experience.
We may also use this information for security audits to protect against threats from hackers or other security purposes.
We do not use this information to identify you or match it with any other personal information that we may collect from you, unless required to do so as part of an internal investigation or for a law enforcement-related purpose, in accordance with the PDP Act.
Your site visit data is collected under the authority of Information Privacy Principle 1.1 of the PDP Act for the purposes stated above.
Disclosure of web analytics data
Apart from the third party tools described in this Privacy Statement, we do not disclose your site visit data to any other third parties without your consent, unless we are required or authorised to do so by law. In the event of an investigation into suspected unlawful or improper activity, a law enforcement or government agency may use its legal authority to inspect our web server’s records (e.g. in relation to hacking or abusive messages).
Can I opt out of the collection of web analytics data?
You cannot opt out of the automatic collection of information that is used for analytical purposes, however you may choose to disable cookies or delete any individual cookie. If you choose to disable cookies, the website may not function fully and your ability to browse, read, and download information contained on our website may be impaired. However, you may still access our services by contacting our office via other methods such as telephone, email, or mail.
You can enable a “Do Not Track” setting on your browser to help protect your privacy. When Do Not Track is tuned on, your browser will send a Do Not Track request to the sites you visit, and to the third parties whose content is hosted on those sites. However, many websites will still collect and use your browsing data regardless of the Do Not Track Request. This depends on individual sites’ privacy practices. Sending a Do Not Track request does not guarantee privacy protection.
Instructions on how to enable the Do Not Track setting:
You can also opt out of tracking and website analytics using a Google browser plugin.
We use third party social media platforms, to promote content and engage with the public. Our social media channels are:
- Facebook: https://www.facebook.com/VictoriaTogether
- Instagram: https://www.instagram.com/victoriatogether
- YouTube: https://www.youtube.com/VictoriaTogether
- Vimeo: https://vimeo.com/victoriatogether
We may collect any personal information that you provide us via these channels under section 8C of the PDP Act, for the purposes of engaging and consulting with the public. Any personal information we collect via these channels will be handled appropriately and in line with this privacy statement.
We have social media sharing links on the website. These are located on the left hand side of an event webpage under the heading 'Share'. By clicking these links you are given the option to share the webpage as a post on your social media account (Twitter, Facebook or LinkedIn). These social media networks may collect your personal information for their own purposes.
User-generated content on Instagram
From time to time we will ask permission from you, via direct message, to repost your photos on our own Instagram feed and story. In granting us permission, you give us the right to copy, reproduce, publish, distribute and change your photo globally for anyone to view only through our Instagram page. We would attribute the photo to you by way of photo tag and in-description tag. You may provide similar rights to other people to copy your photo. You may also request we remove your photo and the post from our Instagram feed at any time.
We will not pay you for your photo. However, our reposting of your photo may give you greater exposure on Instagram. By having your photo reposted on our page, it would viewable by anyone at any time until such time where you request we take down the post and photo.
Social media moderation policy and process
The Victoria Together Community Guidelines aim to ensure that our channels are inclusive and inviting for all Victorians.
The Victoria Together Facebook, Instagram, YouTube and Vimeo channels will adopt a passive moderation approach. The channels will be actively monitored pre, during and post a live stream or other event. All other times the channels will be passively monitored and moderated.
During both active and passive moderation, page Administrators, Moderators and Content Contributors should:
- Allow organic flow of conversation by users (the community self manages)
- Respond to direct questions for more information only once as required (at Administrators discretion)
- Participate in light-hearted conversation as required (at Administrators discretion)
- Remind the community of the channels purpose if required (at Administrators discretion).
Content and comment moderation
Content will be monitored for discriminatory content and the channels have profanity filters in place. Any comments that are considered offensive, threatening or unlawful may be deleted by an Administrator.
Content contributions by the community may require Administrators and Moderators to edit, remove or exercise discretion regarding any content and comments from any of the channels that are deemed unacceptable.
Unacceptable content is considered:
- threatening, abusive, defamatory or obscene language
- menacing, harassing or offensive
- racist, discriminatory or socially unacceptable, inflammatory comments
- attempts to engage in overt religious debates and arguments
- infringements on the intellectual property rights of others
- incites, induces or aids violence, discrimination, harassment, victimisation or hatred towards others
- may offend, insult or humiliate others, particularly on the basis of their race, colour, descent, national origin, religion, ethnicity, gender, age, sexual orientation or any disability
- makes defamatory or libellous comments
- uses insulting, obscene, provocative or hateful language or
- encourages conduct that may constitute a criminal or civil offence or otherwise violate Australian Federal or Victorian law
- any other form of unacceptable solicitation.
- Certain criticisms and negative comments, provided they are in context and polite, can be valuable to forging community and engagement.
- Be respectful and inclusive: Victoria Together welcomes considerate discussion and debate, acknowledging difference in opinion across the community. Hostile and personal attacks, trolling or personal abuse will not be tolerated. This includes attacks on community members, administrators, content contributors and moderators.
- Stick to the topic: please refrain from inflammatory, repetitive, offensive, defamatory or inappropriate comments. Post material that is relevant to the topics and issues being discussed. Do not post overtly political comments (e.g. reference to candidates, fundraisers, support for political parties)
- Do not spam: Do not post or repost anything that could be considered spam.
- Observe the law: do not post anything which breaks the law or encourages others to engage in unlawful activity, such as breach of copyright, defamation or contempt of court.
- Protect your privacy: and that of others by not including personal information about yourself or others in your comments, (such as names, email addresses, private addresses or phone numbers)
All Victorian government staff and partner contributors participating in discussion on any Victoria Together community channels will adhere to the same standards.
Links to non-together.vic.gov.au websites
This privacy statement does not apply to any external websites that are linked on the together.vic.gov.au website.
The icon we provide to let you know when you are leaving together.vic.gov.au and visiting an external website is displayed below.
We are not responsible for the privacy practices or content of external websites. When you visit other websites, we recommend you read the privacy statements or policies of these websites before providing personal information.
Security of your personal information
Under the PDP Act, we have a responsibility to protect your personal information. We take reasonable steps to make sure that your personal information is protected from misuse, loss, and unauthorised access, modification, or disclosure. Access to systems, applications, and the information that we collect is limited to authorised staff members only.
Further, any personal information that we collect and use for identifying user trends (for example, IP address) is aggregated and anonymised when generating reports.
Access and correction
You may request access to, or correction of, documents that contain your personal information which are in our possession. For information on how to make a request for access or correction, please contact us via the details below.
In some cases, requests for access or correction will be handled in accordance with the Freedom of Information Act 1982 (Vic).